Creating an Office Bank Deposit

11/06/2025
Knowledge

How To

You will need to create an office bank deposit after the creation of an office account receipt which has a payment type of cash.

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The general ledger entry for an office account bank deposit, regardless of the accounting basis, will be:

Debit - Office Bank Account.
Credit - LEAP Undeposited Funds.

Desktop
Web

Create a New Office Bank Deposit

Click the LEAP Menu > Accounting > under Office Accounting > New Bank Deposit.
The default Bank Account is used. If you want to use a different account, click and select one from the list, then click Select.
Enter a Memo.
Enter a Deposit No. if you are not using automatic sequential numbering.
Enter or select a Date if it's different from the current date.

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Click on the column headers to sort the transactions by Checkbox, Date, Receipt Number, Payment Type and Amount.

Tick the checkboxes next to the transactions listed in the table which are to be included in the day's banking.

Tick the arrow next to the checkbox at the top of the first column and choose Select All to include all the listed transactions on the bank deposit.
(Optional) Click on the toolbar to print the bank deposit once it's been saved.
Click Save & Close.

Once the bank deposit is printed, it can be used to deposit the money at the bank. This eliminates the need to prepare a handwritten bank deposit.

Reverse an Office Bank Deposit

Reversing an office bank deposit will reverse the banking status of all the attached receipts, however, it will not reverse the actual receipts. To reverse the receipts, click here and go to the Reverse an Office Receipt section.

Click the LEAP Menu > Accounting > under General > Search Transactions.
Search for the bank deposit by entering the bank deposit number in the Search field or find the specific bank deposit under Office Transactions > Bank Deposits.
Open the bank deposit.
Click on the toolbar.
Edit the Memo, if required.
(Optional) Click on the toolbar to print the reversal once it's been saved.
Click Save & Close.

Create a New Office Bank Deposit

Click > Accounting.
Select New Bank Deposit under Office to open the Office Bank Deposit window.
The default Bank Account is used. If you want to use a different account, select one from the drop-down list.
Enter a Memo.
Enter a Deposit No. if you are not using automatic sequential numbering.
By default, today's date is entered in the Transaction Date field. Click to select a different date, if required.
Tick the checkboxes next to the transactions listed in the table which are to be included in the day's banking.

Tick the checkbox at the top of the first column to include all the listed transactions on the bank deposit.
(This is optional) Toggle the Print option On to print the bank deposit once it's been saved.
Click Save.

Reverse an Office Bank Deposit

Click to edit heading

Click> Accounting.
Select Search Transactions to open the Search Transactions window.
Search for the bank deposit by entering the bank deposit number in the Search field or find the specific bank deposit under Office Transactions > Bank Deposits.
Find and open the bank deposit.
Click Reverse.
Edit the Memo, if required.
(This is optional) Toggle the Print option On to print the reversal once it's been saved.
Click Save.

Last Modified Date

11/06/2025 12:16 pm

Title

Creating an Office Bank Deposit

URL Name

Creating-an-Office-Bank-Deposit-NZ

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