Trust Account Receipts Cash Book Report

14/05/2025
Knowledge

How To

Location: LEAP Menu > Reports > Trust > Trust Account Receipts Cash Book

Purpose: Records trust receipts and trust bank deposits for a specified period, tracking incoming trust funds to support reconciliation and compliance.

The report is generated to reflect transactions specific to a designated trust bank account and is marked as ‘Interim’ to differentiate it from the ‘Trust Account Receipts Cash Book’ generated during the End of Month (EOM) procedure.

The latter can be accessed via LEAP Menu > Reports > Trust > Trust End of Month > View Previous Trust EOMs. It represents the finalised account activity for that period, particularly for compliance purposes.

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Important Notes:

The report organises results based on the Entry Date of Trust Receipts. Therefore, a Trust Receipt will be captured in the cash book only if its Entry Date is within the specified date range. In instances where the Transaction Date differs from the Entry Date, both dates will be listed. The Entry Date will be marked by an asterisk (*).
The report also includes reversals of Trust Receipts and Trust Bank Deposits if the reversal dates fall within the specified period.

Filters:

Date Range	Displays only Trust Receipts and Trust Bank Deposit that are recorded within the specified period, based on the Entry Date.
Bank Account	Provides a list of Trust Bank Accounts to choose from. The report will display and incorporate transactions for the selected Trust Bank Account only.

Report Fields:

Date	Transaction Date: The Transaction Date of the transaction. Entry Date: The Entry Date of the transaction, displayed underneath marked by an asterisk (*).
Receipt No.	The Reference Number of the transaction.
Payment Method	The Payment Type of the transaction.
Received From	The payor or remitter, as indicated in the 'Received From' field in the 'Trust Receipt' window.
Matter No, Client Name; Matter Description	Displays the following matter-related information: Matter Number – The relevant matter number. Client Name – The matter's client. Matter Description – The matter description, set in the 'Matter Type' window of the matter.
Reason	The reason for creating: The Trust Receipt, as indicated in the 'Reason' field in the 'Trust Receipt' window; OR The Trust Bank Deposit, as indicated in the 'Memo' field in the 'Trust Bank Deposit' window.
Multi Amount	The line amount for a multi-line receipt. NOTE: It is used when a Trust Receipt is apportioned to multiple matters, displaying the specific amount allocated to each respective matter. If the transaction is a Trust Bank Deposit, the full amount is displayed even the bank deposit is not apportioned to multiple matters.
Total Amount	The total amount of the Trust Receipts or the reversals of Trust Receipts.
Banked	The amount of funds deposited into the specified bank account. NOTE: For a Trust Receipt with a Payment Type not requiring banking (e.g., EFT), the amount displayed in this field is the same as that under ‘Total Amt’. This is because the receipt of these payments directly involves the deposit of funds. For a Trust Receipt that has a Payment Type requiring banking (e.g., Cheque or Cash), this field is blank. The banked amount will be displayed for the associated Trust Bank Deposit.
	NOTE: The above greyed-out fields are not relevant to Trust Bank Deposits. For a Trust Bank Deposit, the report identifies the associated Trust Receipt in the 'Matter No, Client Name; Matter Description' field.

Last Modified Date

14/05/2025 11:53 am

Title

Trust Account Receipts Cash Book Report

URL Name

Trust-Account-Receipts-Cash-Book-Report-NZ

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