Creating a Trust to Office Transfer

How To

LEAP provides the ability to easily transfer funds from the Trust Account to the Office Account for the payment of costs and disbursements in finalised invoices. The Trust to Office Transfer function simultaneously completes both the Trust Payment and the Office Receipt transaction on the matter. Learn how to create Trust to Office Transfers for single or multiple matters in LEAP.

Click to edit heading

Before you create a Trust to Office Transfer, please ensure the following:

The Client has sufficient details, i.e Street Address;
Available Trust Funds from cleared receipts to use; and
Invoice Status is Final - Printed/Sent.

Click to edit heading

If a cheque receipt has not already been cleared, you will be able to do so by following the steps below:

Open the Trust Funds receipt.
Click the ellipsis button and select Cheque Cleared.
Click Save & Close.

Desktop
Web

Create a Trust to Office Transfer - Single Matter

LEAP provides the ability to easily transfer funds from the Trust Account to the Office Account for the payment of finalised invoices using these steps:

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Trust Funds > General Trust tabs.
Click Trust to Office.

The Trust to Office Transfer will open in a new window.
The default Trust Account is used under Trust Funds.

Click next to Trust Funds to change the Trust Account and click Select. You will need to ensure that the funds have been entered into the correct Trust Account.
Your firm's details should automatically appear in Pay To and Address.

If not, please enter your firm's or branch's details in Pay To and Address.

Click next to either Pay To or Address to select your firm's Card.
Enter or click to select a Payment Type.

Once you've chosen the Payment Type and depending on the selection, you may wish to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the details required and click OK.

An Office Bank Deposit will need to be created if the Payment Type is Cheque or Cash.
Depending on the Payment Type selected, the default Office Account is used and Undeposited or Deposited will be selected.

Click next to default Office Account to change the Office Account and click Select.
Enter or edit the Reason.
An automatic sequential number is filled in Payment No.

Untick Auto checkbox if you would like to update the payment number manually.
An automatic sequential number is filled in Receipt No.

Untick Auto checkbox if you would like to update the receipt number manually.
An automatic sequential number is filled in Receipt No.

Untick Auto checkbox if you would like to update the receipt number manually.
The Entry Date will always display the current calendar date and can't be changed.
Select the type of Trust Funds you would like choose from the drop-down list:
- All Available - Default, all available Trust Funds
- Protected Only - Use only Protected Trust Funds
(Optional) Click next to Filter By Batch No. to display invoice(s) by Batch No.

The Select Batch will open in a new window.
Enter the amount to be transferred to an invoice in the Apply column of the table.

A Trust to Office Transfer can only be processed if a finalised invoice exists for the matter.

If no entries appear, check the following:
- Ensure the correct Trust Funds account has been selected.
- Where trust funds were recevied by cheque, ensure the cheque is cleared.
- Confirm there is finalised invoice.
(Optional) Click Apply All to apply all available Trust Funds to invoices ordered by Creation Date, with the oldest invoice showing first until the Trust Available figure is 0 for the matter.

Click the drop-down arrow and select Clear Applied to clear all applied amount.
Click Save & Close.
Both the Trust Payment and Office Receipt will open in new windows.

Click Save & Close for both windows.

The trust payment will appear on the General Trust ledger and the office receipt will appear on the Payment & Debtors ledger.

Click to edit heading

If you receive the warning that 'There is an invoice is less than 7 days old' while creating a Trust to Office transfer, please note that this refers to 7 business days, excluding weekends and public holidays. If you wish to proceed with applying the funds, click Yes to continue.

Click to edit heading

To print the Trust to Office transfer, open the trust payment and click the Printer icon in the top left. Click the drop-down arrow next to the Printer icon to access other print options such as Print Cheque and Save as PDF to Correspondence.

Create a Trust to Office Transfer - Multiple Matters

One trust to office transfer can be created to apply to multiple matters. Using the procedure below to create a transfer will display the trust payment and the office receipt for each individual matter.

From LEAP Matter List, click the LEAP Menu > Accounting > under Trust Accounting > Trust to Office Transfer.

The Trust to Office Transfer will open in a new window.
The default Trust Account is used under Trust Funds.

Click next to Trust Funds to change the Trust Account and click Select. You will need to ensure that the funds have been entered into the correct Trust Account.
Your firm's details should automatically appear in Pay To and Address.

If not, please enter your firm's or branch's details in Pay To and Address.

Click next to either Pay To or Address to select your firm's Card.
Enter or click to select a Payment Type.

Once you've chosen the Payment Type and depending on the selection, you may wish to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the details required and click OK.

Click to edit heading

An Office Bank Deposit will need to be created if the Payment Type is Cash.

Depending on the Payment Type selected, the default Office Account is used and Undeposited or Deposited will be selected.

Click next to default Office Account to change the Office Account and click Select.
Enter or edit the Reason.
An automatic sequential number is filled in Payment No.

Untick Auto checkbox if you would like to update the payment number manually.
An automatic sequential number is filled in Receipt No.

Untick Auto checkbox if you would like to update the receipt number manually.
Enter or click to select a Transaction Date.
The Entry Date will always display the current calendar date and can't be changed.
Select the type of Trust Funds you would like choose from the drop-down list:
- All Available - Default, all available Trust Funds
- Protected Only - Use only Protected Trust Funds
(Optional) Click next to Filter By Batch No. to display invoice(s) by Batch No.

The Select Batch will open in a new window.
Enter the amount to be transferred to an invoice in the Apply column of the table.
(Optional) Click Apply All to apply all available Trust Funds to invoices ordered by Creation Date, with the oldest invoice showing first until the Trust Available figure is 0 for the matter.

Click the drop-down arrow and select Clear Applied to clear all applied amount.
Click Save & Close.
Both the Trust Payment and Office Receipt will open in new windows.

Click Save & Close for both windows.

The trust payment will appear on the General Trust ledger and the office receipt will appear on the Payment & Debtors ledger.

Click to edit heading

To print the Trust to Office transfer, open the trust payment from the matter and click the Printer icon in the top left. Click the drop-down arrow next to the Printer icon to access other print options such as Print Cheque and Save as PDF to Correspondence.

Reverse a Trust to Office Transfer

After a Trust to Office Transfer has been processed, it essentially becomes two separate transactions:

a Trust Payment, and;
an Office Receipt

Each of these transactions need to be reversed separately and you will be prompted to do this when you save one part of the reversal:

See Creating a Trust Payment > Reverse a Trust Payment for more info.

See Creating an Office Receipt > Reverse an Office Receipt for more info.

Adjust the Transaction Date to group the reversal with the original transaction in the Trust Bank Reconciliation, if required.

Click to edit heading

If you are reversing a multi-payment, all portions of the payment for all matters will be reversed.

Create a Trust to Office Transfer - Single Matter

Open the matter.
Hover over the Trust Funds tab and click Trust Accounts.
Click Trust to Office.

The Trust to Office Transfer will open in a new window.
The default Trust Account is used under Trust Account.

Click the drop-down list and select to change the Trust Account.
Your firm's details should automatically appear in Pay To and Address.

If not, please enter your firm's or branch's details in Pay To and Address.

Click next to either Pay To or Address to select your firm's Card.
Enter or click the drop-down list to select a Payment Type.

(Optional) Once you've chosen the Payment Type, you may wish to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the details required and click Add.

Click to edit heading

An Office Bank Deposit will need to be created if the Payment Type is Cheque or Cash.

Depending on the Payment Type selected, the default Office Account is used and Undeposited or Deposited will be selected.

Click the drop-down list to change the Office Account.
Enter or edit the Reason.
An automatic sequential number is filled in Receipt No.

Untick Auto No. checkbox if you would like to update the receipt number manually.
An automatic sequential number is filled in Payment No.

Untick Auto No. checkbox if you would like to update the payment number manually.
Enter or click to select a Transaction Date.
The Entry Date will always display the current calendar date and can't be changed.
Select the type of Trust Funds you would like choose from the drop-down list:
- All Available - Default, all available Trust Funds
- Protected Only - Use only Protected Trust Funds
Enter the amount to be transferred to an invoice in the Apply column of the table.
(Optional) Click Apply All to apply all available Trust Funds to invoices ordered by Creation Date, with the oldest invoice showing first until the Funds Available figure is 0 for the matter.

Click the drop-down arrow and select Clear Applied to clear all applied amount.
Click Save.

The trust payment will appear on the Trust Accounts ledger and the office receipt will appear on the Payment & Debtors ledger.

Create a Trust to Office Transfer - Multiple Matters

Click > Accounting > under Trust > Trust to Office Transfer.

The Trust to Office Transfer will open in a new window.
The default Trust Account is used under Trust Account.

Click the drop-down list and select to change the Trust Account.
Your firm's details should automatically appear in Pay To and Address.

If not, please enter your firm's or branch's details in Pay To and Address.

Click next to either Pay To or Address to select your firm's Card.
Enter or click the drop-down list to select a Payment Type.

(Optional) Once you've chosen the Payment Type, you may wish to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the details required and click Add.

Click to edit heading

An Office Bank Deposit will need to be created if the Payment Type is Cheque or Cash.

Depending on the Payment Type selected, the default Office Account is used and Undeposited or Deposited will be selected.

Click the drop-down list to change the Office Account.
Enter or edit the Reason.
An automatic sequential number is filled in Receipt No.

Untick Auto No. checkbox if you would like to update the receipt number manually.
An automatic sequential number is filled in Payment No.

Untick Auto No. checkbox if you would like to update the payment number manually.
Enter or click to select a Transaction Date.
The Entry Date will always display the current calendar date and can't be changed.
Select the type of Trust Funds you would like choose from the drop-down list:
- All Available - Default, all available Trust Funds
- Protected Only - Use only Protected Trust Funds
(Optional) Click next to Filter By Batch No. to display invoice(s) by Batch No.

The Select Batch will open in a new window.
Enter the amount to be transferred to an invoice in the Apply column of the table.
(Optional) Click Apply All to apply all available Trust Funds to invoices ordered by Creation Date, with the oldest invoice showing first until the Funds Available figure is 0 for the matter.

Click the drop-down arrow and select Clear Applied to clear all applied amount.
Click Save.

The trust payment will appear on the Trust Accounts ledger and the office receipt will appear on the Payment & Debtors ledger.

Reverse a Trust to Office Transfer

After a Trust to Office Transfer has been processed, it essentially becomes two separate transactions:

a Trust Payment, and;
an Office Receipt

Each of these transactions need to be reversed separately and you will be prompted to do this when you save one part of the reversal:

See Creating a Trust Payment > Reverse a Trust Payment for more info.

See Creating an Office Receipt > Reverse an Office Receipt for more info.

Adjust the Transaction Date to group the reversal with the original transaction in the Trust Bank Reconciliation, if required.

Click to edit heading

If you are reversing a multi-payment, all portions of the payment for all matters will be reversed.

Last Modified Date

14/01/2026 7:41 pm

Title

Creating a Trust to Office Transfer

URL Name

Creating-a-Trust-to-Office-Transfer-NZ

Resolution