Creating a Trust Receipt

14/01/2026
Knowledge

How To

Trust Receipts refers to client funds received into a firm's trust account. Learn how to create, reverse and clear Trust Receipts in LEAP.

Desktop
Web

Create a New Trust Receipt

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Trust Funds > General Trust tabs.
Click New Receipt on the toolbar.

Click to edit heading

If you have multiple templates, the Select Precedent window will open. Select the template you want to use, then click Select.

The default Bank Account is used. If you want to use a different account, click and select one from the list, then click Select. The bank account name shown on the receipt will be the same as the account name set in the Application Settings window.
Enter or select the client the received is Received From. Type directly into the textbox or click to choose the person the Card List, then click Select.
Enter a Receipt No. if you are not using automatic sequential numbering.
Enter or select a Transaction Date if it's different from the current date.
The Entry Date will always display the current calendar date and can't be changed.
Choose a Payment Type by clicking and choosing an option from the list, then click Select.

Once you have chosen the Payment Type and depending on your selection, you may want to enter the Payment Type Details which may automatically display for you to complete. If not, click and complete the bank account details fields. Click OK.

If the Payment Type is Cash, you can save time by preparing the Bank Deposit at the same time as saving the receipt.

Click the drop-down arrow next to the Save & Close button and select Save & New Bank Deposit.

In the first row of the table, click the Matter No. cell. The current matter number will display. If you want to apply the receipt to another matter number, click to choose another matter.
Click to edit heading
- Matter numbers in the date format 'xxxx-xx-xx' that contain a non-existent day or month (e.g 2025-31-12 or 2025-12-40) will not be supported for accounting actions. Users will have to manually update the matter number to a supported format.
Click the Reason cell to type a description in the textbox that appears.
Enter the Amount.
To enter a receipt for multiple matters, enter each matter on a new line in the table.
(This is optional) Click on the toolbar to print the receipt once it's been saved.
(This is optional) Click on the toolbar to email the receipt once it's been saved.
Click Save & Close.

The receipt will be recorded in the matter under the Trust Funds > General Trust tabs.

Click to edit heading

If you need to move funds from the Office Account into the Trust Account, you can record this in LEAP by first creating a New Credit Refund and selecting a card with your Trust Account details, then creating a Trust Receipt for the associated Trust Account. This ensures that the funds are properly recorded as moving from the Office Account into the Trust Account. For more information on how to create a New Credit Refund, please refer to the article Credits Ledger.

Reverse a Trust Receipt

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Trust Funds > General Trust tabs.
Open the receipt.
Click on the toolbar.
Edit the Reason, if required.
(This is optional) Click on the toolbar to print the reversal once it's been saved.
(This is optional) Click on the toolbar to email the reversal once it's been saved.
Click Save & Close.

The reversal will be recorded in the matter under the Trust Funds > General Trust tabs.

Clear a Trust Receipt

Click to edit heading

A receipt can be cleared in LEAP when the funds are cleared in the bank account but aren't yet available in the matter.

To clear uncleared funds on Trust Funds, follow these steps:

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Trust Funds > General Trust tabs.
Open the receipt.
Click the ellipsis button and select Cheque Cleared.

Create a New Trust Bank Deposit relating to the uncleared item if the payment type used needs banking. This is typical for cash or cheque deposits, incase the uncleared items has yet to be deposited.

The number of cheque clearance days for the payment type has likely yet to elapse. If Payment Type Clearance Days is set at 3 days for example, funds will show as cleared this number of days after the bank deposit date.
Click Save & Close.

Click to edit heading

In LEAP, historical items are represented as read-only transactions. These transactions cannot be deleted/reversed or altered in any manner.
To reverse or cancel a historical transaction, you will need to create the opposite transaction for the same amount within LEAP. For instance, if you're reversing a Trust Receipt, you should create a Trust Payment, or vice versa.
When recording such transactions, make sure to enter the reason as "Reversal of (Transaction No.) History Item".

Create a Trust Receipt

Open the matter.
Hover over the Trust Funds tab and click Trust Accounts.
Click New Receipt to open the New Trust Receipt window.
The default Bank Account is used.

If you want to use a different account, select one from the drop-down list.
By default, the Received From field is your Client.

Click to select a card from the window. You can also directly type a name and address into the Received From textbox.
Select a Payment Type from the drop-down list.

Once a payment type is selected, the Payment Type Details window displays. Complete the relevant information and click Add.

If you need to change any of the payment type details at any stage, click .
Enter a Receipt No. if you are not using automatic sequential numbering.
By default, Transaction Date is always today's date.

Click to select a different date, if required.

The Entry Date is always today's date and cannot be changed.
Enter a Reason.
Enter the Amount.
If the receipt is to apply to a number of different matters, click New Line and select another matter and complete the rest of the details.
Click Save.

The receipt will be recorded in the matter(s) under the Trust Funds > Trust Accounts tab.

Reverse a Trust Receipt

Open the matter.
Hover over the Trust Funds tab and click Trust Accounts.
Click on the receipt, a new window will open.
Click Reverse at the bottom of the Trust Receipt window.

The window will change to Reverse Trust Receipt.
Edit the Reason, if required.
(This is optional) Click Print/Email to print or email the reversal.
Click Save.

The reversal will be recorded in the matter(s) under the Trust Funds > Trust Accounts tab.

Last Modified Date

14/01/2026 7:03 pm

Title

Creating a Trust Receipt

URL Name

Creating-a-Trust-Receipt-NZ

Resolution