To access the LEAP Online Payments Dashboard, please refer to the following steps:

You can access your Transactions via the Online Payments Dashboard.

You can access your Payouts via the Online Payments Dashboard.

To update the Support email, Support phone number or Firm website that appear on the Online Payments checkout page:

If you are only updating the Full firm address, Firm contact email, or Firm contact phone, please contact LEAP Support and provide the new details to be updated.

To update your Firm Name or Tax ID:

Ensure all information matches your official registration records to avoid payout delays.

You can view your transaction pricing and linked bank accounts.

In order for the connection between LEAP and FeeWise to be removed, the change will need to be made on FeeWise’s end. 

If you wish to disable LEAP Online Payments or you require further assistance, please contact FeeWise at support@getfeewise.com.

Refunds can now be requested through the Online Payments Dashboard.

There are no additional fees to process a refund.

If a transaction has already been paid out, funds will be recovered from the firm’s nominated account before processing the refund. 

The transaction fees for any payment will not be waived as these fees are incurred for processing the transaction initially. 

Refunds can only be debited from your nominated office account for billing. If a refund needs to be processed from a Trust Account, contact LEAP Support.

Yes, once the refund has been requested, it will note ‘Refund Requested’ in the transactions tab. Once the refund has been completed, the status of the transaction will change to ‘Refunded’.

To record an Online Payments refund, reverse the payment/receipt entry in LEAP.

• Clients can split legal costs into manageable instalments.

• Your firm receives full payment upfront.

• Improves affordability.

• Reduces collections burden.

• No cash flow impact.

• Firms offering Pay Later via Klarna may experience up to a 6.6% increase in revenue.

• No financial risk to your firm if a client misses payments.

• Quick setup via your dashboard.

• Available to individual consumers in New Zealand.

• Not available for business or commercial use.

• Subject to eligibility checks and approval by Klarna.

• Terms vary based on creditworthiness and other factors.

No.

Once a Pay Later transaction is completed, your firm receives full payment upfront. Any missed or late payments are handled entirely by Klarna, with no recourse to your firm.

• 3.9% processing fee

• Cannot be passed on to the client

• Itemised on your monthly invoice

• Does not affect the payout amount received

• Refunds are processed the same way as standard payments.

• Klarna supports refunds up to 180 days from the original payment date.

• If already paid out, the full payment amount will be debited from your billing account.

• Klarna distributes refunded funds to the client.

• Original transaction fees still apply.

You can enable or disable Pay Later anytime:

Settings > Payment Settings (within your dashboard)

Changes apply immediately to new payments.

No additional action is required by your firm.

If Pay Later is enabled, eligible clients will see Klarna during checkout. Klarna explains the product directly to clients during the application process.

Once a new Payment Link is created, it can be bookmarked so that it can easily be opened to take payments over the phone or in person.

Additionally, you can print out the QR code for quick access for in person payments.

Payment Link transactions need to be manually recorded into LEAP.

Refer to these LEAP Help Center articles below on how to receipt payments manually:

• Creating an Operating Account Payment Received
• Creating a Trust Payment Received

If the FeeWise payment link is missing, or you wish for the link to be removed, you will need to contact FeeWise at support@getfeewise.com.

An email will be sent to the client. In order for the plan to commence, the client will need to confirm the plan through the received email.

Payment Plan transactions need to be manually recorded into LEAP.

Refer to these LEAP Help Center articles below on how to receipt payments manually:

• Creating an Operating Account Payment Received
• Creating a Trust Payment Received

Yes, a notification will be sent to both the law firm and the payer.

No, we do not charge dishonor fees.

This is a subscription-free service, you can find a summary of the Online Payments fees and service on the FeeWise website here.

The monthly billing for Online Payments occurs on the 1st day of each month.

The direct debit is taken from the nominated billing account but the invoice will only be posted to the Dashboard once it has finished processing which may take 3 - 5 days.

Go to the Online Payments Dashboard > Settings > Billing to find the invoice records.

No, currently the invoice shows the aggregated fees based on each card type.

You can refer to the Transactions and Payout tabs in your Online Payments Dashboard for a detailed breakdown of your monthly transaction information.

If the law firm wants all payments to receive and receipt invoice payments into their trust account, they need to toggle the ‘Settle tax invoices to trust account’ setting in LEAP.

You must have a ‘FeeWise’ or ‘Online Payments’ Payment Type in LEAP for your payments made to invoices, trust requests, statement of accounts to be automatically posted (receipted) to the relevant matters in LEAP.

You can view your Payment Types from within LEAP.

If there is no ‘FeeWise’ or ‘Online Payments’ payment type, contact LEAP Support.

The Matter Statement Checkout page allows clients to pay the full outstanding amount on the matter (All outstanding invoices and trust requests) with the option to deselect any invoice/trust request.

Once the client makes the payment, Online Payments will deposit the funds into the relevant bank account/s, either the operating or trust account, depending on whether it is an invoice, retainer, or trust payment. All payments are then automatically receipted and reconciled against the matter inside LEAP and the ledger updated accordingly.

There are three options to collect client retainers with LEAP:

The payment is receipted in LEAP as soon as the payment is made and authorised.

Invoices do not have live updates to the balance. Any adjustments made to the invoice will not reflect on the checkout page.

In order for the checkout page to reflect an updated amount, you will need to re-issue that invoice by clicking 'Print' or 'Send to Word' in the LEAP invoice window, which triggers the process to sync the invoice data to the checkout page.

A Bank Deposit should automatically be created in LEAP for all payments/receipts once the funds have settled to the nominated bank account. The reconciliation software (QuickBooks, Xero, MYOB etc.) syncs these bank deposits across to its system to import the payment/receipt data. If a Bank Deposit has not been created, the payment/receipt will not appear in the reconciliation feed.

To check if a bank deposit has been created:

1. Open the LEAP Menu.
2. Go to Accounting > Search Transactions.
3. In the Search Transactions window, select Office/Trust Bank Deposit.

If there is no Bank Deposit, you can create the Bank Deposit manually:

1. Open the LEAP Menu.
2. Go to Accounting > select New Bank Deposit under Operating Account or Trust Accounting.
3. Click the ellipsis icon.
4. Toggle on Include Online Payments.
5. Select the receipt(s).
6. Click Save & Close.

If there is already a Bank Deposit, check if the Bank Deposit appears in the General Ledger Link (only applicable for Office Bank Deposits):

1. Open the LEAP Menu. 
2. Go to Accounting > General Ledger Link.
3. Change Export status to All.
4. Select the relevant date range if required.

If you can see the Bank Deposit here then there might be an issue with the integration between LEAP and the reconciliation software.

Currently Matter Statement Checkout is not compatible with LEAP’s operating retainer balance.

To receive payments through an operating retainer balance, you will need to contact LEAP Support to disable Matter Statement Checkout or use a different method to collect the operating retainer.

The Trust Fund Request's Recipient must match the Debtor for Accounting (within Details & Correspondence) for the amount to be picked up and displayed on the Online Payments checkout page.

To check if the above worked, open a matter inside of LEAP and select an existing invoice that is set to Approved/Finalised status, then click Print.

When clicking Print, you should be able to see a drop down appear with a list of invoice templates to choose from. From here, you can select the newly created invoice template and print/save it, which will open a PDF and you should be able to see the new online payments footer attached to the bottom of the invoice.