Reallocating Fees

14/08/2025
Knowledge

How To

Allocate fees to staff members in LEAP to ensure accurate accounting. Learn to set auto-allocation on a matter level or individually for invoices and understand the process of reallocating fees and managing fee allocation reversals.

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Only Time/Fee amounts can be allocated amongst staff members. This does not change the total amount of the invoice.

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Reallocate Fees on a Matter

Matters can be set to auto-allocate fees based on a pre-set percentage. To automatically set fee allocation for all future invoices generated on a matter:

Open the matter.
Open Matter Details > Accounting.
Tick the Auto-Allocate Fees checkbox.
Click Add Staff.

The Select Staff window will open.
Highlight the staff member and click Select.

Add more staff, if required.
Reallocate fees by Percentage.

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Please note all staff members must have a positive percentage.

Click Apply.
Click OK.

Reallocate Fees on an Invoice

You can also allocate fees to individual invoices rather than setting fee allocations on a matter level:

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Office Accounting > Payments & Debtors tabs.
Right-click the finalised invoice and select Reallocate Fees.
Click Add Staff.

The Select Staff window will open.
Highlight the staff member and click Select.

Add more staff, if required.
Reallocate fees by Percentage or Amount.
Click Save & Close.

Once fees are allocated, the invoice in the accounting ledger will have a Fees Allocated label.

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You can only do this once unless the fee allocation is reversed.

Edit Fee Allocation

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Office Accounting > Payments & Debtors tabs.
Right click the finalised invoice > Open Fee Allocation.
Click Edit.
Update the required fields.
Click Save & Close.

Reverse a Fee Allocation

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Office Accounting > Payments & Debtors tabs.
Open the finalised invoice.
Click > Open Fee Allocation.
Click on the toolbar.
Edit the Reason, if required.
Click Save & Close.

View the History of a Fee Allocation

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This is only available once there has been a reversal of a fee allocation on the invoice.

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Office Accounting > Payments & Debtors tabs.
Open the finalised invoice.
Click > Open Fee Allocation.
Highlight an item and click Select to view it.

Reallocate Fees

Open the matter.
Hover over the Office Accounting tab and click Payments & Debtors.
Right click the finalised invoice and select Fee Allocation.
Click Add Staff.

The Select Staff Member window will open.
Select the staff member.

Add more staff, if required.
Relocate fees in the Allocation column.
Click Save.

Click to edit heading

You can only do this once unless the fee allocation is reversed.

Reverse a Fee Reallocation

Open the matter.
Hover over the Office Accounting tab and click Payments & Debtors.
Open the finalised invoice.
Click Open Fee Allocations.
Open the fee allocation.
Click Reverse.
Edit the Reason, if required.
Click Save.

View the History of a Fee Reallocation

Click to edit heading

This is only available once there has been a reversal of a fee allocation on the invoice.

Open the matter.
Hover over the Office Accounting tab and click Payments & Debtors.
Open the finalised invoice.
Click Open Fee Allocations.
Open an item to view it.

Click to edit heading

When a partial payment is received for an invoice containing allocated fees, this amount will be distributed between the included staff based on the percentage of their total contribution.

Last Modified Date

14/08/2025 3:25 pm

Title

Reallocating Fees

URL Name

Reallocating-Fees-NZ

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