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Statement of Account - Debtors Ledger Report

  • 13/03/2026
  • Knowledge

How To
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Location: LEAP Menu > Reports > Office > Statement of Account Debtors Ledger

Purpose: Downloads Statements of Account from the Debtors Ledger for selected matters. Statements can be generated as of a specified date to include only matters with outstanding balances, or for a defined period to include matters with balances and/or transactions. Each statement provides details on transactions, balances and ageing information.

 
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Please note the following article relates to the LEAP Office Accounting report titled 'Statement of Account - Debtors Ledger'. For details on the matter-based Statement of Account, please see the article here.

 
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  • This report provides a detailed record of invoices, receipts, adjustments, and any reversals of these transactions.
    • If you wish to download summary statements listing only outstanding invoices and their ageing details, please use the Statement of Account - Summary report.   

Filter:

Matters

Determines which matters appear in the Matter List for statement download:

  • With outstanding balances – Only includes matters with an outstanding balance as of the At Date.
  • With balances and/or transactions – Includes following matters:
    • Matters with a balance as of the end of the specified date range (At Date), and/or
    • Matters that have any transaction dated within the specified period (from Transactions From to At Date).  
At DateSpecifies the cutoff date for the statement.
Transactions From

Defines the start date for transactions included in the statement. This filter is only active when Matters is set to With balances and/or transactions.

  • Works in conjunction with At Date to determine the statement’s reporting period.
For

Determines the recipient displayed in the statement’s Mail To field:

  • All Clients – Addressed to all clients on the matter.
  • Debtor Only – Addressed to the Debtor(s) as set in the Matter Table.
  • Debtor/Split Debtor – Addressed to multiple Debtors on the matter.
Include Draft

Includes or excludes draft invoices in the statement.

Report List:

ShowHow many results to display on one page
Matter No.    The matter number, in which the matter meets the filter’s criteria
Matter TypeThe matter type
Debtor The client card’s short name
ResponsibleThe staff responsible
ActingThe staff acting
StatusThe matter’s status
Download Download statements for individual matters. 

Report Fields of viewed/downloaded Invoice:

DateThe invoice date, based on the Invoice window. 
Transaction NoDisplays the following:
  • Invoice – Invoice number
  • Receipt – Receipt number
  • Adjustment – Adjustment number
  • The reversals of the above three transactions, displaying the number of the reversed transactions. 
DescriptionThe transaction's description. 
Debit Amount

Displays the following debit values:

  • Invoices and reversals of invoices – Reversals are shown in brackets.
  • Adjustments – Includes both increases and decreases, with downward adjustments shown in brackets.
Credit Amount

Displays the credit amount, including receipts and reversals of receipts (reversals shown in brackets).

BalanceThe matter’s debtor balance after each transaction.
Ageing as at Lists the outstanding invoice value based on their ageing period (e.g., Current, >30 Days, >60 Days or >90 Days). 
  • The Ageing Period refer to the number of days the invoice has remained unpaid since its transaction date up to the 'At Date'. The Ageing Period will be updated based on your input for the 'At Date'.
  • Ageing Periods catetories can be customised via: LEAP Menu > Settings > Application Settings > Accounting > Reports. 
Less CreditThe matter’s credit balance, as of the ‘As Date’. 
Less Trust 

The relevant amount of Protected Trust Funds for Invoice/Debtor, as of the As Date. 

NOTE: This field only includes Protected Trust Funds allocated to this specific invoice or Debtor. It does not represent all trust funds. For a detailed explanation of different types of Protected Funds, please refer to this article. 

Total Due Total outstanding balance as of the 'As Date'. 
Last Modified Date
13/03/2026 12:43 pm
Title
Statement of Account - Debtors Ledger Report
URL Name
Statement-of-Account-Debtor-s-Ledger-Report-NZ

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Statement of Account - Debtors Ledger Report