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About Your Document Register

  • 6/02/2026
  • Knowledge

How To
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The Document Register / Safe Custody is used to record documents that are held by your firm for your clients. It also allows you to track the status of the documents, e.g., wills, certificates of titles, powers of attorney and leases.

  • Desktop

Access Your Document Register

 

Follow these steps to access your document register (safe custody) in LEAP :

From Menu

 

From LEAP Matter List, click the LEAP Menu > Home > under Documents > Document Register.

The Document Register will open in a new window.

From a Matter

 

  1. Open the matter.

  2. Click the Registers > Document Register tabs.

From a Card

 

  1. From LEAP Matter List, click the LEAP Menu > Home > under Cards > View Cards.

    The Card List will open in a new window.

  2. Open the card.

  3. Click at top-right corner of the card window and select Document Register.

    The Document Register will open in a new window and automatically search for a list of documents based on the selected card.

Search Your Document Register

 

To search for and find a document held by the firm in the Document Register, follow these steps:

  1. From LEAP Matter List, click the LEAP Menu > Home > under Documents > Document Register.

    The Document Register will open in a new window.

  2. Click to find and select a Client.

  3. (Optional) Click to find and select a Matter.

  4. Click the drop-down to select a Status of the document item:

    • <All>
    • Currently Held/Temporarily Removed (default)
    • Currently Held
    • Temporarily Removed
    • Permanently Removed
    • Deleted

  5. (Optional) Enter a Packet No./Location/Document No.

  6. Click Search.

    The list of document items will be generated based on your selected or entered criteria.

Add a Document Item to a Packet

 

  1. From LEAP Matter List, click the LEAP Menu > Home > under Documents > Document Register.

    The Document Register will open in a new window.

  2. Click Add.

    The Add Document to Document Register will open in a new window.

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Packet Section

  1. Click on the right-hand side of the window to select an existing Document Packet No. or leave as Auto if you would like to create a new Document Packet.

    If you selected an existing Document Packet but would like to change and create a new Document Packet instead, click the drop-down arrow next to and select New Packet.

    See About Document Packets for more information.

  2. Click to select a Matter if you are not using an existing Document Packet.

    Click to open the selected Matter.

  3. Click to select a Client if you are not using an existing Document Packet.

  4. (Optional) Enter a Location.

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Document Section

  1. (Optional) Click to select and assign a Matter to the document item.

    Click to open the selected Matter.

  2. Enter or click to select a Document Type.

    See Application Settings - Document Register Types for add, edit and/or delete a Document Type.

  3. Enter a Description.

  4. (Optional) Import an Electronic Copy file from your computer or a matter's Correspondence List.

    You can click and drag the files onto the field or click to import the file from your computer.

    You can click  to open the imported file.

  5. Click the drop-down to select a Status of the document item.

  6. (Optional, Temporarily/Permanently Removed Status required) Click next to Removed By to select the staff member that removed the document item.

  7. (Optional, Temporarily/Permanently Removed Status required) Enter a Removed Reason.

  8. (Optional) Enter the Comments.

  9. The Document No. will fill in an automatic sequential number.

    Untick Auto if you would like to enter a document number manually.

  10. Enter or click to select a Date Stored.

  11. Enter or click to select a Document Date.

  12. (Temporarily/Permanently Removed Status required) Enter or click to select a Date Removed.

  13. Click Save & Close.

    If you would like to add another document, click Save & New.

 
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You can also perform the same action via the Matter > Registers > Document Register > click Add Document.

Copy Document to Document Register

 

You can now copy a document from a matter to the Document Register.

  1. From the LEAP matter, right-click on a document.

  2. Click Copy to Document Register.

    The Add Document to Document Register will open in a new window.

 
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The Matter and Client will automatically populate the Packet Section to create a new packet.

If you would like to add the document to an existing packet, click   next to Packet No. and select an existing one.

  1. Under the Document Section, enter the details of the document.

  2. Click Save & Close.

 
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You can also drag a document from any matter's Correspondence List to the Electronic Copy field within the Add Document to Document Register window to copy the document.

Change the Status of an Existing Document Item

 

  1. From LEAP Matter List, click the LEAP Menu > Home > under Documents > Document Register.

    The Document Register will open in a new window.

  2. Search for the document item.

    To change the status of multiple document items, hold Ctrl and select them.

  3. Right-click the document item(s) and select the Set Status to.

    • Set Status to Currently Held
    • Set Status to Temporarily Removed
    • Set Status to Permanently Removed

The document item status will be updated accordingly.

If you select either the Temporarily Removed or Permanently Removed status, the Date Removed will be set to today's date and your name for Removed By.

 
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You can also perform the same action via the Matter > Registers > Document Register > right-click the document item and select Set Status to.

Change the Document Type of an Existing Document Item

 

  1. From LEAP Matter List, click the LEAP Menu > Home > under Documents > Document Register.

    The Document Register will open in a new window.

  2. Search for the document item.

    To change the type of multiple document items, hold Ctrl and select them.

  3. Right-click the document item(s) and select the Set Document Type to.

    The Document Type List will open in a new window.

  4. Choose the new Document Type and click Select.

    The document item's Document Type will be updated accordingly.

 
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You can also perform the same action via the Matter > Registers > Document Register > right-click the document item and select Set Document Type to.

Delete a Document Item

 

  1. From LEAP Matter List, click the LEAP Menu > Home > under Documents > Document Register.

    The Document Register will open in a new window.

  2. Search for the document item.

  3. Right-click the document item and select Delete.

  4. Confirm the deletion.

 
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You can also perform the same action via the Matter > Registers > Document Register > right-click the document item and select Delete.

Restore a Deleted Document Item

 
 
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If the document packet has been deleted, you will need to restore it before you can restore the associated document items. See About Document Packets for steps on how to restore a packet.

  1. From LEAP Matter List, click the LEAP Menu > Home > under Documents > Document Register.

    The Document Register will open in a new window.

  2. Select Deleted from the Status drop-down list.

  3. Click Search.

  4. Open the deleted document item.

  5. Click at the top-right corner of the window and select Undelete.

  6. Click Save & Close.

Print the Document Register and Items

 

Print the Document Register

 

  1. From LEAP Matter List, click the LEAP Menu > Home > under Documents > Document Register.

    The Document Register will open in a new window.

  2. Search the document register based on your criteria.

  3. Click at the top-left corner of the window.

    The Printed Document Register list will open in a new window.

  4. To export the Document Register report in Excel format :

    • Click the Menu at the top-left corner of the screen and select Reports.
    • Click the three-line menu at the top-left, locate Document Register, and select View.
    • Configure the required search criteria and generate the report.
    • Click Export at the top-right corner and select the Excel file format.

Print a Document Item

 

  1. From LEAP Matter List, click the LEAP Menu > Home > under Documents > Document Register.

    The Document Register will open in a new window.

  2. Open the document item.

  3. Click at the top-left corner of the window.

    The Document Register Template List will open in a new window.

  4. Choose the template you would like and click Select.

    The Printed Document Item will open in a new window.

 
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You can print the document item and save a copy in the matter's Correspondence List.

Click the drop-down arrow next to and select Print and Save Document Register Item.

Last Modified Date
6/02/2026 3:02 pm
Title
About Your Document Register
URL Name
About-Your-Document-Register-NZ

Resolution
Matter Management
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About Your Document Register