Creating an Office Receipt

14/01/2026
Knowledge

How To

Learn how to create and reverse Office Receipts on LEAP Desktop and Web. Navigate through a streamlined process, from entering client details to applying payments and generating receipts.

Desktop
Web

Create a New Office Receipt

Create an Office Receipt for the payment of finalised invoices using these steps:

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Office Accounting > Payments & Debtors tabs.
Click New Receipt on the toolbar.

A receipt can only be issued for Invoices in Final status, not in Draft status.
Enter or select the client in the Mailing Address. Type directly into the textbox or click the matter selector to choose the person the Card List, then click Select.
Enter the Total amount. This might be a full or partial payment.
Choose a Payment Type by clicking the matter selector and choosing an option from the list, then click Select.

Once you have chosen the Payment Type and depending on your selection, you may want to enter the Payment Type Details which may automatically display for you to complete. If not, click the ellipsis and complete the bank account details fields. Click OK.

Click to edit heading

If you have selected either EFT or Credit Card as your payment type and you have multiple bank accounts in LEAP, you can change the bank account to be used for the receipt.
Enter a Memo.
Enter a Receipt No. if you are not using automatic sequential numbering.
Enter or select a Date.
(Optional) Click and select to display all open invoices for the debtor or all open invoices for all matters.

Select "All Open Invoices" from the dropdown to view invoices across various matters and clients.
Click into the Apply field for every invoice(s) you want to apply the receipt to and enter an amount. The total applied amount must equal the amount entered in Total field. For invoice(s) you do not wish to apply the receipt to, enter 0 in the 'Apply' field.

Click to edit heading

For more information regarding the New Credit Line, click here.
(Optional) Click print on the toolbar to print the receipt once it's been saved.

If you have multiple templates, the Select Precedent window will open when you click print . Select the template you want to use, then click Select.
(Optional) Click mail on the toolbar to email the receipt once it's been saved.
Click Save & Close.

The receipt will be recorded in the matter under the Office Accounting > Payments & Debtors tabs.
Click to edit heading
You have two other Save options:
- Save & New Bank Deposit - save & closes the receipt and automatically opens a new bank deposit. For more information on bank deposits, click here.
- Save & New - saves the receipt and automatically opens a new receipt.

Reverse an Office Receipt

Reversing a multi-receipt will reverse all portions of the receipt for all the associated matters.

To reverse an Office Receipt, follow these steps:

Open the matter.
Click LEAP Accounting.

LEAP Accounting will open in a new window.
Click the Office Accounting > Payments & Debtors tabs.
Open the receipt.
Click reverse transaction on the toolbar.
Edit the Memo, if required.
(Optional) Click print on the toolbar to print the reversal once it's been saved.
Click Save & Close.

The reversal will be recorded in the matter under the Office Accounting > Payments & Debtors tabs.

Create a New Office Receipt

Create an Office Receipt for the payment of finalised invoices using these steps:

Open the matter.
Hover over the Office Accounting tab and click Payments & Debtors.
Click New Receipt to open the New Office Receipt window.

A receipt can only be issued for Invoices in Final status, not in Draft status.
By default, the Debtor's Mailing Address field displays the current matter client's name and address.

Click to change it from the window. You can also directly type a name and address into the Debtor's Mailing Address textbox by deleting the existing information then entering the new details.
Enter the Total amount. This might be a full or partial payment.
Select a Payment Type from the drop-down list. Once a payment type is selected, the Payment Type Details window displays.

Complete the relevant information in the window and click Add. If you need to change any of the payment type details at any stage, click the pencil icon .

Click to edit heading

If you have selected either EFT or Credit Card as your payment type and you have multiple bank accounts in LEAP, you can change the bank account to be used for the receipt.
Enter a Receipt No. if you are not using automatic sequential numbering.
Enter or select a Transaction Date.
Enter a Memo.
(Optional) Click and select to display all open invoices for the debtor or all open invoices for all matters.
Click into the Apply field for every invoice(s) you want to apply the receipt to and enter an amount. The total applied amount must equal the amount entered in Total.
(Optional) Click New Line under the Memo section of the Apply To Invoice(s) section of the receipt window. A Credit line will appear at the bottom of the Apply To Invoice(s) section.

Click into the Apply field for the credit line and enter the amount of the over-payment.

The credit line will be added to the total of the invoice and will be available within the Credit Ledger upon saving the receipt.
(Optional) Toggle the Print/Email option On to print or email the receipt once it's been saved.
Click Save.

The receipt will be recorded in the matter under the Office Accounting > Payments & Debtors tabs.

Reverse an Office Receipt

To reverse an Office Receipt, follow these steps:

Reversing a multi-receipt will reverse all portions of the receipt for all the associated matters.

Open the matter.
Hover over the Office Accounting tab and click Payments & Debtors.
Open the receipt.
Click Reverse at the bottom of the Office Receipt window.

The window will change to Reverse Office Receipt.
Edit the Memo, if required.
(Optional) Click Print/Email to print or email the reversal.
Click Save.

The reversal will be recorded in the matter under the Office Accounting > Payments & Debtors tabs.

Last Modified Date

14/01/2026 7:47 pm

Title

Creating an Office Receipt

URL Name

Creating-an-Office-Receipt-NZ

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